Privacy Policy

Privacy Policy

Last updated: August 2025

Please read this Privacy Policy carefully before using our Website.

Interpretation and Definitions

Interpretation: Capitalized words have specific meanings as defined below. They hold the same meaning whether in singular or plural.

Definitions:

• Company: Refers to Aversan Inc., “we”, “us”, or “our” in this Privacy Policy.
• Country: Ontario, Canada.
• Cookies: Small text files stored on your device by a web browser to track and store information about your website usage.
• Personal Information: Any information about an identifiable individual as defined under applicable Canadian privacy legislation.
• Service: Refers to the Website.
• Tracking Technology: Technologies such as web beacons, pixels, and tracking URLs used to collect information about user interaction with our Website.
• Website: Aversan Inc.’s website, accessible from www.aversan.com.
• You: The individual accessing the Service or the entity on whose behalf the Service is accessed.

 Personal Data We Collect

This Website is intended solely for information purposes related to Aversan Inc.’s engineering services and solutions. Any information submitted through this Website is subject to the terms outlined in this Privacy Policy.

Information You Provide Directly

We may collect Personal Information that you voluntarily provide to us when you:

• Fill out contact forms or inquiry forms
• Request quotes or proposals
• Subscribe to our newsletters or communications
• Submit job applications
• Participate in surveys or feedback requests
• Contact us directly via email or phone

This information may include:

• Name and contact details (email address, phone number, mailing address)
• Company name and job title
• Project specifications and technical requirements
• Resume and employment history (for job applications)
• Any other information you choose to provide

Information We Collect Automatically

When you visit our Website, we may automatically collect certain information about your device and usage patterns, including:

• IP address and geographic location
• Browser type and version
• Operating system
• Pages visited and time spent on pages
• Referring website addresses 
• Date and time of visits
• Device identifiers and mobile network information

This information is collected through Cookies and Tracking Technologies as described in our Cookie Policy below.

Legal Basis for Processing Personal Data

We process your Personal Information based on the following legal grounds:

• Consent: When you have given clear consent for us to process your Personal Information for specific purposes
• Legitimate Interests: When processing is necessary for our legitimate business interests, such as improving our services , marketing our services, or protecting our business
• Legal Obligation: When processing is required to comply with applicable laws or regulations
• Performance of Contact: When processing is necessary to fulfill contractual obligations or respond to your requests for services

Use of Personal Information

We use your Personal Information to:

• Provide information about our engineering services
• Respond to your inquiries and requests
• Process and evaluate job applications
• Improve our Website functionality and user experience
• Send marketing communications (with your consent)
• Comply with legal obligations
• Protect our rights and the rights of others

Non-Confidentiality

We do not want to receive confidential or proprietary information from you through our Website, unless covered by a separately executed Non-Disclosure Agreement (NDA). If you transmit to or post on our Website any material, data, information or idea by any means, it will be treated as non-confidential and non-proprietary and may be disseminated or used by us for any purpose. Personal data provided to us will be handled in accordance with this Privacy Policy.

Storing Your Information

We store your Personal Information on secure servers located in Canada and may use third-party service providers to store and process your information. These may include hosting providers, analytics platforms, or CRM systems. We implement appropriate technical and organizational security measures to protect your Personal Information against unauthorized access, alteration, disclosure, or destruction.

Your Personal Information may be stored and processed on computers located outside of your state, province, country, or other governmental jurisdiction where data protection laws may differ from those in your jurisdiction.

International Transfers of Personal Data

While we primarily store and process Personal Information within Canada, there may be circumstances where your Personal Information is transferred to countries outside of Canada, including the United States, for processing by our service providers or business partners.

When we transfer Personal Information internationally, we ensure appropriate safeguards are in place, including:

• Ensuring the receiving country has adequate privacy protection as recognized by Canadian authorities
• Implementing contractual protections that meet Canadian privacy standards
• Obtaining your explicit consent where  required by law

These transfers are limited to service providers or business partners who support our operations, such as cloud hosting or analytics platforms. Where required by law, we will notify you of any international transfers and the safeguards we have implemented to protect your Personal Information.

Sharing of Personal Information

We may share Personal Information with:

• Service providers who perform services on our behalf
• Legal authorities when required by law
• Third parties with your explicit consent
• In connection with business transactions, subject to appropriate notifications

Cookie Policy

Our Website uses cookies and similar tracking technologies to improve user experience and analyze website traffic. By using the Website, you consent to our use of cookies and similar technologies in accordance with this Privacy Policy. You may opt-out or adjust your preferences at any time through your browser settings or by revisiting the cookie settings link available on our site. Essential cookies required for site functionality cannot be disabled.

Data Security

We implement appropriate security measures to protect your Personal Information, including:

• Encryption of data transmission
• Secure storage systems
• Regular security assessments
• Employee training on data protection
• Limited access on a need-to-know basis

Third-Party Websites

Our Service may feature hyperlinks to websites managed by third parties. We do not have control over the content on any linked websites and are not responsible for their content. It is your responsibility to ensure that any third-party site you choose to access is free from harmful components. We strongly advise you to read the terms and conditions and privacy policies of any third-party websites you visit.

Your Rights

Under applicable Canadian privacy legislation, you have the right to:

• Access your Personal Information
• request correction of inaccurate information
• Withdraw consent where applicable 
• Request deletion of your Personal Information
• Object to processing based on legitimate interests
• Request restriction of processing
• Data portability (where technically feasible)
• Lodge complaints with privacy authorities

Data Retention

Personal Information is retained only as long as necessary for the purposes for which it was collected or as required by law. Information is disposed of securely when no longer needed.

Governing Law

This Privacy Policy is governed by the laws of Ontario, Canada. Other local, state, or international laws may also apply.

Changes to This Privacy Policy

We reserve the right to update this Privacy Policy at any time by amending this page. By continuing to use our Website, you agree to be bound by any changes and are encouraged to regularly check this page to stay informed.

Contact Us

Questions? Contact us at info@aversan.com.